ORDIVA · FOR YOUR BUSINESS

Calculate appointment occupancy

Compare staff time available with time used by appointments. This free browser calculator gives a capacity estimate without requiring an account.

Staff working simultaneouslyWorking days in the periodDaily working hours per staff memberDaily break per staff member (minutes)Appointments in the periodAverage appointment duration (minutes)

CALCULATED OCCUPANCY

64.3%

Available capacity
105 staff-hours

Appointment total
67.5 staff-hours

Theoretical extra capacity
50 appointments

The calculation runs in your browser. Form values are not sent to the server.

How the calculation works

Available minutes = staff × working days × (daily hours × 60 − daily break). Appointment minutes = appointments × average duration. Occupancy = appointment minutes ÷ available minutes × 100.

Example: 3 staff working 5 days, 8 hours per day with a 60-minute break, provide 105 staff-hours. Ninety 45-minute appointments use 67.5 hours: about 64.3% occupancy, with a theoretical 50 additional appointments.

Interpret capacity carefully

Use completed appointments for past periods and planned appointments for future periods. Do not mix them. This model assumes equal working hours and one staff member per appointment. Calculate different shifts separately. Shared rooms, equipment, preparation and fragmented gaps can reduce real bookable capacity. Occupancy does not measure profit or guarantee revenue.